Planning My Time for a Highly Successful Day

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Achieving goals means doing the work that brings success. This includes getting yourself organised on a daily basis by planning your time. When you consciously and intentionally choose how and where you spend your time, you minimise stress that otherwise builds up when you have to rush to get things done at the last minute. To help you plan your time for a highly successful day, I’ve created a beautiful daily planner that you can download and print from my website. And it’s free! Read on for some tips on how to use the planner to make the best investment of your time each day.

Photo of Time Planner
Click on the image to go to my website where you can download and print a PDF of my time planner

Plan Your Time for a Highly Successful Day

Your planner has been designed to be quick and easy to use. When you invest a couple of minutes each day into planning how you choose to spend your time, the payoffs can be enormous! A little bit of organisation goes a long way. Here are a few tips to get you started with your planner. 

Choose an attitude to take you through the day

It’s all well and good that you make an action plan, but it’s even more important to choose an attitude for the day. Visualise yourself selecting and clothing yourself in an attitude each morning, just as you choose which clothes to wear. Writing your attitude down on your planner, right at the very top, will keep it present in all that you do. Here are some examples of attitudes that you might like to choose from (but really, the sky is the limit with choice here!)

  • relaxedPatiently persist!
  • focused
  • intentional
  • mindful
  • gentle
  • assertive / firm
  • warrior
  • action-oriented
  • efficient
  • patient 

Choose a self-care focus for the day

Self-care makes you more resilient and gives you strength. But it can easily get tossed to the side when you’re busy. Don’t be a self-sacrificing martyr – the world needs you to stay strong – so make sure your self-care stays high on your list of priorities. Some examples of self-care that you can incorporate into your day include:

  • go to bed at …….. (write down the time you intend to go to bed)Say no so I can say yes
  • take my lunch break away from my work
  • say ‘no’ more often
  • go for a walk
  • chat with a friend
  • take the time to cook a nutritious meal
  • meditate
  • read a book for ½ hour

Choose 2 – 3 goals for the day

Don’t be overwhelmed by your to-do list. Be realistic. Choose just 2 or 3 tasks to prioritise for each day. When you achieve your short list of objectives, you’ll feel a sense of accomplishment and motivation. And that’s much better than feeling overwhelmed at the enormity of everything on your ever-expanding to-do list that you haven’t accomplished in the day. Some days my short list of goals or priorities looks like this:

1. go for a walkThe challenge with time management is to manage ourselves

2. be on time for school pick-up

3. have dinner ready by 7pm

Other days I choose goals that require more energy and focus, such as:

1. write and publish a blog post

2. update clinical records

3. research and write new privacy policy

Break the day up into sections

I often refer to this technique as “chunking it down”. When you break the day up intoBreak it down into pieces chunks, you’re better able to focus on that one period of time. You work more efficiently and effectively, gain a sense of achievement throughout the day, and feel less overwhelmed by the enormity of what’s on your plate. This type of scheduling can be applied to many different situations including school assignments, boring tasks, housework, meetings and so on. On your planner you can break up the activities you want (or need) to focus on in the morning, afternoon and evening. Here’s an example of what my planner sometimes looks like:

Activities for This Morning
  • go for walk
  • pay the bills online
  • clinical and administration tasks
Activities for This Afternoon
  • watch a training video
  • get the groceries while my son is at his speech lesson
Activities for This Evening
  • reheat leftovers for dinner
  • join my online video mentoring group

Keep a list of to-do’s to carry over to another day

At the bottom of your planner there is space for you to keep a list of tasks, activities andMake a list! other to-do’s that weren’t on your priority list for today. Having them handy here means that if your day has gone smoothly and you have time and energy up your sleeve, you can easily run your eye down this list and select additional tasks to work on. Or, perhaps things haven’t worked out today as expected and you need to reorganise your priorities. This space also enables you to make a record of tasks as you think of them so they don’t get lost in your hazy busy brain! My ‘to-do list for another day’ is quite extensive. I use it like a bank of tasks that I can select my priority goals from each day, and then cross them out as I achieve them!

So there you have it! A system to plan your time for a highly successful day. And a reminder to be gentle with yourself when it doesn’t all go to plan. This system is simply a plan – a flexible tool to guide your daily choices and actions. Experiment with the plan to see what works best for you.

Take a Minute for Your Mind

Take a Minute for Your Mind LogoHAVE YOU SIGNED UP FOR MY FREE 7 DAY CHALLENGE “TAKE A MINUTE FOR YOUR MIND”? Available for a limited time only! For more information and to register, go to the OFFERS tab on my website!

 

 

Discovering mountain biking as life’s ultimate parallel universe in her middle age, Daisy Spoke aka Kathryn Walton logoKathryn Walton shares information and reflections in Daisy Spoke that connect, inspire and self-empower women to make healthy choices for themselves. She integrates her love of physical exercise, family, nature, gardening and creative arts with her professional background in mental health social work to facilitate change with individuals, groups and communities of women who are committed to living life to the full. 

Stress Management: The Bucket of Life

Managing stress is something we all need to give attention to. In this article I’ll share with you one of the techniques which many people find useful for managing stress. It’s a technique that I often demonstrate at workshops, seminars and with my individual clients. It can be used by anyone at any time, and in fact I often use it myself to review my priorities when I’m feeling stressed. It helps me to adjust my thinking and change my actions so that I focus on the most important things in my life. I hope you find it useful too!

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Life is a Bucket of Rocks

Life is like a bucket filled with rocks of all shapes, sizes, colours and weights. And just like that bucket, life can sometimes feel overloaded, lop-sided or empty. We notice our stress levels rising. When this happens, it can be helpful to have a look at what rocks you are carrying around in your bucket of life.

The Big Rocks

Think of the MOST IMPORTANT things in your life. Write them down in a list. It’s a very personal thing, so be sure to list whatever is most important to YOU. These things are the BIG ROCKS in your life. They are your priority. You need to make sure you have time, space and energy for them. For example, some of my big rocks are daily exercise and meditation, being home after school hours, home cooked food, mountain bike riding on weekends, getting to medical appointments, spending time connecting with family, spending time alone, and developing new and exciting work projects.

The Medium-Sized Rocks

Now it’s time to think of the other things in your life that are FAIRLY IMPORTANT to you, but not quite as important as the big rocks. They are special, but not as critical to your happiness and satisfaction in life as the big rocks. These are your MEDIUM-SIZED ROCKS. Write them down in a separate list. Some examples of my medium-sized rocks (at this point in time) are socialising with friends, housework, sewing, weekends away camping, completing training courses, and replacing the curtains in my office.

The Little Rocks

The LITTLE ROCKS, or pebbles, in your life are those things that have some significance, but they are NOT AS HIGH PRIORITY as the medium-sized or big rocks. They are the things that you can ‘give or take’ somewhat. It wouldn’t overly worry you if you put these things off to deal with another day. You like having them in your life, but when it comes to the crunch, they simply don’t rate as high in importance. Write your little rocks in a separate list. Some of my little rocks include going to evening meetings, going to concerts, and washing the car.

The Grains of Sand

The next list you create is of all the things that have LESS IMPORTANCE AND MEANING in your life, but they need some attention and time. There are usually lots and lots of these, and sometimes we get them mixed up with the bigger rocks without even realising! These are your GRAINS OF SAND. Some of my grains of sand include tidying the coffee table, doing the ironing, going to the post office, and selling my old tent.

Place Your Rocks in Your Bucket

Now it’s time to put your rocks into your bucket of life. It’s really important you do it in the right order because if you get it back-to-front you’ll end up with a lop-sided, top-heavy, or overflowing bucket. You’ll feel overwhelmed, stressed and pressured. You won’t have enough time and energy for the important things in your life, and you’ll find yourself racing around or stressing over the things that really don’t matter so much.

PebblesSo first of all, make sure you GET THE BIG ROCKS IN YOUR LIFE FIRST. They are your priorities so take steps to make sure you allow plenty of time and energy for them. Next put in your medium-sized rocks. Your small rocks go in after that and will be able to settle into the spaces between the bigger rocks. You can be more flexible with how they fit into your life. Next comes the sand. These things will be able to flow into the spaces that you have left. If there isn’t time and energy for them right now, that doesn’t matter. When things settle, they’ll have a place in your bucket once again.

Check Your Bucket Now and Again

You might even find that by doing this exercise there are things consuming your time and energy that you can let go of completely – some rocks that you choose not to put back into your bucket. Perhaps you found big rocks that are actually small rocks, or maybe you’ve discovered some small rocks that you’d like to become bigger rocks in your life. Have fun experimenting to see what works for you. And don’t forget that at any time you can dig down to see what you’re carrying around, and rearrange it so that the big rocks always go into your bucket of life first!  It’s one of the most important actions you can take to manage your stresses effectively. 

Take a Minute for Your Mind

Take a Minute for Your Mind LogoHAVE YOU SIGNED UP FOR MY FREE 7 DAY CHALLENGE “TAKE A MINUTE FOR YOUR MIND”? For more information and to register, go to the OFFERS tab on my website!

 

 

Discovering mountain biking as life’s ultimate parallel universe in her middle age, Daisy Spoke aka Kathryn Walton logoKathryn Walton shares information and reflections in Daisy Spoke that connect, inspire and self-empower women to make healthy choices for themselves. She integrates her love of physical exercise, family, nature, gardening and creative arts with her professional background in mental health social work to facilitate change with individuals, groups and communities of women who are committed to living life to the full. 

 

Metamorphosis: change is on the way!

Many animals and plants go through periods of rapid and remarkable change: caterpillars morph into butterflies, stone-like seeds generate lush green shoots.

There are infinite examples of other animal and plant changes that are no less remarkable, but perhaps more gradual over time, so the effect may not be as dramatic to the eye: kittens grow into adult cats, seedlings grow into trees.

The inner world of the human is also subject to transformation over time. This is a more abstract concept, but very real and can have a profound impact on the individual and others around them.

Organisations also experience change. We often associate this with unwelcome change such as restructures and redundancies.

Being a small business owner in a regional town for over 12 years, I’ve experienced the effect of many changes in our society including drought, flood, the global financial crisis, government policy changes and a decline in my local economy. I have adapted my business routines, structures, services and systems to meet the changing needs of my community and family.

And NOW I am stepping forward to initiate a NEW and exciting CHANGE! ….. A TRANSFORMATION…… A METAMORPHOSIS. I’m incredibly excited about this change! It’s the next step on my journey of MAKING A DIFFERENCE to my world and making a difference to the lives of many individuals.

 

I’ll shortly be announcing the LAUNCH of my NEW WEBSITE and rolling out my transformational NEW OFFERS including online courses, workshop packages, speaking services and FREE downloads! You’ll have access to the best current evidence-based information about health and wellbeing. You’ll be offered opportunities to be INSPIRED and EMPOWERED on your own wellness journey, as well as events and resources to support YOU as you support OTHERS in your work environment and personal life.

STAY TUNED for all the details as 2017 draws to a close, and JOIN WITH ME as the new year UNFOLDS offering us the next part of our journey in life.

(And remember! You can follow me on Facebook and Instagram too!)

Discovering mountain biking as life’s ultimate parallel universe in her middle age, Kathryn Walton shares information and reflections in Daisy Spoke that connect, inspire and self-empower women to make healthy choices for themselves.

Thinking About Thinking: the barbed nature of thoughts

Thinking about thinking is pretty hard work. It’s a fairly abstract concept so I find it helpful to use imagery and metaphors to grasp some of the concepts that are so important to a healthy mind and body.

Thoughts are a little bit like a fish hook with barbs on it. We can very easily get hooked by our thoughts, reeled in and immersed in an ever-expanding fantasy that leaves us feeling upset, excited, worried, distressed or something else. The hooking nature of thought is very powerful.

When our mind throws out a line with a barbed hook at the end, that’s our thought, we often don’t even realise that we’ve grabbed hold of it. We can become firmly attached to it and we can have difficulty letting it go. We can find ourselves stuck, squirming and wriggling with the discomfort just as a fish does as it’s reeled in from the water.

But how do we stop ourselves getting hooked in the first place? And if we do get hooked, how can we free ourselves from those thoughts that leave us feeling really uncomfortable? How do we know which thoughts to let go of, and which ones to hold onto?

Daily practice of simply noticing your thoughts as they arise during an activity helps to train your brain to notice thoughts arising at other times, and to notice that they are simply thoughts or mental events. If you find the fish hook imagery useful, you can notice the hooks (or thoughts) being cast out, and you can notice which hooks (or thoughts) you cling on to.

When you notice that you’ve been hooked into a story of your mind that’s unhelpful and is keeping you stuck and struggling, picture yourself carefully prising the thought or the hook away. As you gently and carefully extract yourself from the barbs, perceiving the thought as a small but powerful hook that is separate to you, you’ll be able to lovingly let go of it, thank it for its care and concern in your life, and set yourself free.

Discovering mountain biking as life’s ultimate parallel universe in her middle age, Kathryn Walton shares information and reflections in Daisy Spoke that connect, inspire and self-empower women to make healthy choices for themselves.