Planning My Time for a Highly Successful Day

Achieving goals means doing the work that brings success. This includes getting yourself organised on a daily basis by planning your time. When you consciously and intentionally choose how and where you spend your time, you minimise stress that otherwise builds up when you have to rush to get things done at the last minute. To help you plan your time for a highly successful day, I’ve created a beautiful daily planner that you can download and print from my website. And it’s free! Read on for some tips on how to use the planner to make the best investment of your time each day.

Photo of Time Planner — Click on the image to go to my website where you can download and print a PDF of my time planner

Plan Your Time for a Highly Successful Day

Your planner has been designed to be quick and easy to use. When you invest a couple of minutes each day into planning how you choose to spend your time, the payoffs can be enormous! A little bit of organisation goes a long way. Here are a few tips to get you started with your planner.

Choose an attitude to take you through the day

It’s all well and good that you make an action plan, but it’s even more important to choose an attitude for the day. Visualise yourself selecting and clothing yourself in an attitude each morning, just as you choose which clothes to wear. Writing your attitude down on your planner, right at the very top, will keep it present in all that you do. Here are some examples of attitudes that you might like to choose from (but really, the sky is the limit with choice here!)

relaxed
focused
intentional
mindful
gentle
assertive / firm
warrior
action-oriented
efficient
patient

Choose a self-care focus for the day

Self-care makes you more resilient and gives you strength. But it can easily get tossed to the side when you’re busy. Don’t be a self-sacrificing martyr – the world needs you to stay strong – so make sure your self-care stays high on your list of priorities. Some examples of self-care that you can incorporate into your day include:

go to bed at …….. (write down the time you intend to go to bed)
take my lunch break away from my work
say ‘no’ more often
go for a walk
chat with a friend
take the time to cook a nutritious meal
meditate
read a book for ½ hour

Choose 2 – 3 goals for the day

Don’t be overwhelmed by your to-do list. Be realistic. Choose just 2 or 3 tasks to prioritise for each day. When you achieve your short list of objectives, you’ll feel a sense of accomplishment and motivation. And that’s much better than feeling overwhelmed at the enormity of everything on your ever-expanding to-do list that you haven’t accomplished in the day. Some days my short list of goals or priorities looks like this:

1. go for a walk

2. be on time for school pick-up

3. have dinner ready by 7pm

Other days I choose goals that require more energy and focus, such as:

1. write and publish a blog post

2. update clinical records

3. research and write new privacy policy

Break the day up into sections

I often refer to this technique as “chunking it down”. When you break the day up into chunks, you’re better able to focus on that one period of time. You work more efficiently and effectively, gain a sense of achievement throughout the day, and feel less overwhelmed by the enormity of what’s on your plate. This type of scheduling can be applied to many different situations including school assignments, boring tasks, housework, meetings and so on. On your planner you can break up the activities you want (or need) to focus on in the morning, afternoon and evening. Here’s an example of what my planner sometimes looks like:

Activities for This Morning

go for walk
pay the bills online
clinical and administration tasks

Activities for This Afternoon

watch a training video
get the groceries while my son is at his speech lesson

Activities for This Evening

reheat leftovers for dinner
join my online video mentoring group

Keep a list of to-do’s to carry over to another day

At the bottom of your planner there is space for you to keep a list of tasks, activities and other to-do’s that weren’t on your priority list for today. Having them handy here means that if your day has gone smoothly and you have time and energy up your sleeve, you can easily run your eye down this list and select additional tasks to work on. Or, perhaps things haven’t worked out today as expected and you need to reorganise your priorities. This space also enables you to make a record of tasks as you think of them so they don’t get lost in your hazy busy brain! My ‘to-do list for another day’ is quite extensive. I use it like a bank of tasks that I can select my priority goals from each day, and then cross them out as I achieve them!

So there you have it! A system to plan your time for a highly successful day. And a reminder to be gentle with yourself when it doesn’t all go to plan. This system is simply a plan – a flexible tool to guide your daily choices and actions. Experiment with the plan to see what works best for you.

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Discovering mountain biking as life’s ultimate parallel universe in her middle age, Kathryn Walton shares information and reflections in Daisy Spoke that connect, inspire and self-empower women to make healthy choices for themselves. She integrates her love of physical exercise, family, nature, gardening and creative arts with her professional background in mental health social work to facilitate change with individuals, groups and communities of women who are committed to living life to the full.

6 Simple Steps to Smash Your Goals: Bring on the problem-solving train!

Today it’s all about smashing your goals in 6 simple steps using what I call “The Creative Problem-solving Train” model. My last blog post outlined the steps you need to take to successfully plan your goals, no matter how big or small. And today’s blog will help you to overcome the obstacles that can get in the way.

Human brains have evolved to focus more attention and energy on the problems of life than the things that are going well. So it’s no surprise that when we start to detail the specifics of our goals, our brains start thinking about all the things that will get in the way of success. Our inner chatter gets louder and louder. It itemises the multitude of reasons why we’ll never achieve our goal. And it all too often convinces us that it’s a waste of time even trying.

Don't believe everything you think! The key to managing this is to NOTICE that it’s happening. If you are are not aware of your inner chatter, you will unconsciously believe it and go along with it instead of challenging it.

Use your powers of observation to notice what’s going on inside your head, and then consciously choose how to respond to your inner chatter. This is your window of opportunity for getting on board “The Creative Problem-solving Train” that will deliver you to your destination – your goal!

So, let me introduce you to …

The Creative Problem-solving Train! Each carriage has a task to perform but remember to always drive the train from the driver’s carriage! This is where you get really clear about what the problem actually is so that you stay on track from the very beginning! The Creative Problem-solving Train is explained below in 6 simple steps so that you’ll smash your goals despite any obstacles, problems, barriers, issues or hurdles that arise.

The creative problem-solving train

The Carriages (or steps, if you prefer!)

1. Always start from the driver’s seat no matter how tempting it is to jump straight into one of the other carriages!! List all the ‘possible’, ‘probable’ and ‘unlikely’ problems, barriers and obstacles that might get in between you and your goal. Be honest and open with yourself and about your situation. It might seem counter-intuitive but don’t hold back. Bringing the issues out into the light of day and writing them down will DISEMPOWER THEM, and EMPOWER YOU towards your goal. If you notice an urge to deny or avoid the issues, write that down too. Shame, perceived laziness and fear are all barriers that can rob us of the opportunity as well as the joy of achieving goals.

2. Choose ONE of your ‘probable’ obstacles and brainstorm solutions to it. You’re not Let your ideas flow ... analysing your ideas at this stage so let go of the urge to find reasons why they won’t work. Remember to keep the CREATIVE in your creative problem-solving. Let the ideas flow no matter how crazy, impossible, or ridiculous they might seem. It’s often the ‘way out’ ideas that create a pathway to a solution, so get them all out there. Write them all down!

3. Now it’s time to do a quick analysis of the ideas you’ve thought of. Write down the pros and cons of each option.

4. Select the option that seems to be the best one, but don’t be overly focused on making the ‘right’ choice. Simply go with the one that seems the best in this moment.

What's my plan of action to deal with this issue? 5. Write down your Plan of Action so that you have a clear and concise guide to implementing your selected option.

6. Review the process. Has your selected option helped to solve the problem? Does it need Patiently persist! more time? More resources? Do you need to modify it? It’s important at this point to persist with your problem-solving rather than giving up with your goal. Persistence is a valuable skill that everyone can learn. It can make the difference between throwing your goal away, and celebrating success. If it’s clear that your selected option is not going to work, you can discard it and select a different one. Go back to Step Number 4 to choose a different idea and work your way through again. You might need to repeat these steps multiple times to find the best way forward. Combining two or more solutions might even be the most effective approach.

You can use the Creative Problem-solving Train process to work your way through all or any of the problems you’ve identified. Before you know it you’ll have a well-rounded strategy to manage everything that stands between you and your goal. If any new obstacles surface, use the same process to deal with them.

Well actually, yes I can! Blending creativity and logic is a powerful way to achieve success. Don’t allow your inner chatter stop you from getting started with your goals. And don’t let the obstacles limit you or your achievements. Follow the Creative Problem-solving Train to develop persistence and propel you forwards. Your mental health will thank you with improved self-confidence, resilience and unstoppability.

Next week I’ll share a goal with you that I’m working on for myself. Something I’ve been considering taking on for some time but haven’t because I’ve been playing it safe! But in my heart I know that I’m holding back on myself and will be disappointed if I don’t at least give it a try. I’ll lay all the obstacles out on the table (and there are plenty of them!) and I’ll use the Creative Problem-solving Train to help me develop a strategy to deal with them so that I’ll experience that sweet taste of success that comes with achieving a goal.

9 Steps to Achieving Your Dreams and Goals

Goals, resolutions, targets, dreams, visions….. Some of us love them. Some of us hate them. It’s understandable that you might be sceptical about them. Sometimes we set plans with good intentions and end up disappointed. Life happens in all its chaotic glory and sends our plans awry, we lose sight of our intended destination and lose hope, or we become despondent with ourselves, others or the world around us. Maybe we even forget what our goal was, or our priorities change and we let it go. Perhaps we achieve our goal but the reward at the end just isn’t there, as if the goal post has been shifted, or we’ve been deceived about the expected benefits. We can doubt our capacity to achieve what we set out to. In order to protect ourselves from further hurt and wasted energy we swear never to set New Year’s Resolutions again because they just don’t work. Sound familiar?

How I love goals! Let me count the ways!

I love goals. I have daily lists to help me stay focused and efficient. I also have weekly, monthly, 3 month, 12 month and 3 year work goals. I’m flexible with them, and at the same Daisies reach for the sun time I respect them. I teach many individuals and groups how to use goals to enhance their mental health and wellness, and I see amazing progress when they are used effectively. I also use goals in my personal life. I love the sense of satisfaction, self-worth and achievement that comes with goals. Goals also nurture inner skills such as persistence, patience, organisation, and problem-solving which can be applied to all sorts of other situations in life, and can have a therapeutic effect on your mind.

Goal-setting is a learned skill

Effective goal-setting is a learned skill. Once you have it, the sky’s the limit! But the down-side is that if you experience a sense of failure with your goal, and if you don’t adjust your sails and use creative problem-solving, it can put you off for life. Remember to practise, persist, and problem-solve just as you would with any other skill!

9 steps to achieve your goal successfully

Step 1 – Identify an area for change

Identify one area in your life where you’d like to see some change. Select something you have some control over that centres around yourself. Focusing on things outside your control sets you up for failure. Where would you like to see a change?

work
relationships
friends
lifestyle
health
spirituality
finances
family
home
recreation
__________

Step 2 – Stay focused on the change, don’t be distracted by problematic thoughts

You might notice your thoughts jumping straight away to all the problems, barriers, obstacles and impossibilities associated with your desired change. For now, acknowledge your brain is doing its job of trying to protect you from failure, and try to let go of those thoughts. We’ll be coming back to them so stay focused on your desired change for now.

Step 3 – Select your SMART goal

SMART is an acronym to help you remember the key elements that can make or break your goal.

S – Specific Know exactly what your goal is. Take the area you selected in Step 1 and narrow your goal down as much as possible. Keep it simple, clear, concise and specific. Vague, general statements about your goals are not helpful – they lack direction.
M – Measurable How will you know when you’ve achieved your goal? If you’ve left your goal as a vague statement (eg “Get fit”) how will you know when you’ve achieved it? Being specific will help you to measure it (eg “Swim non-stop for 15 minutes”).
A – Attainable Set yourself up for success! What are your expectations? Is your goal achievable?
R – Realistic Are you being realistic with your goal? Do you have access to the resources and supports you’ll need? Do you have the energy to put into it?
T – Time frame Set a time frame to achieve your goal. Deadlines help us stay focused. Be flexibile though so that you can make adjustments if your goal takes longer than expected.

Step 4 – Write it down!

This is a really powerful action to take! Writing it down makes it more real, more tangible. Share it with others if you like, or come back and look at it yourself as a daily reminder to keep you actions in flow with your goal. It’s your personal marketing plan designed to keep you coming back again and again to what’s important to you.

Step 5 – Know your WHY! Commitment not motivation!

Motivation is a very temporary and fickle thing. It can’t be relied on. Commitment is what will keep you working on your goal whether you feel motivated or not! Why is your goal important to you? For your overall health? To keep up with your kids / grandkids? To have more financial freedom? Something else? Write your WHY down next to your SMART GOAL. It will keep your compass pointed in the right direction.

Step 6 – Break it down

Write down 5-10 steps (in order) you’ll need to take to achieve your goal. If your goal is to swim non-stop for 15 minutes, the steps might include:

buy suitable swimming attire
find out about pool membership / entry fees
go to swimming squad once a week to improve technique and fitness
ask a friend to be a swimming buddy
swim at least 3 times a week
swim 1 lap non-stop
swim 5 minutes non-stop
swim 10 minutes non-stop
swim 15 minutes non-stop.

Step 7 – Step into your goal

Take each step one at a time.

Step 8 – Creatively problem-solve issues that arise

I can I will Remember all those problems your mind started to thinking about in Step 2? Problem-solving is where the power is (another blog later this month will look at this in more detail). Persistence makes all the difference between giving up on your goal (and yourself) and being unstoppable. Some of the problems will be predictable and you’ll be able to plan for them. Others less so.

Step 9 – Reward yourself!

What will be your reward when you’ve accomplished your plan? Will it be an inner sense of satisfaction? The simple pleasure of knowing you’ve done what you set out to do? Improved energy or a sense of wellness? Or will it be an external reward like buying yourself a new set of flippers? Or perhaps entering a race? A word of caution here to make sure your reward aligns well with your goal and that you don’t self-sabotage your efforts.

More on goals, obstacles and problem-solving soon!

You might have guessed by now that this month’s theme is all about GOALS! Over the coming weeks I’ll be sharing with you one of my own personal goals using the 9 steps listed above. I’ll be delving into the barriers I’ve identified to achieving my goal, and I’ll share with you the not-so-secret secrets to creative problem-solving so that we can get ourselves unstuck when things get tricky.

Have you signed up yet?

In the meantime, if you haven’t already signed up for Grounded Inspiration, now’s a great time to do that. Never miss out on the latest news, inspiration or blog posts! And be the first to hear about my new releases throughout the year as I develop and publish programs to enhance women’s wellness and professional knowledge. Sign up here!

Nine Powerful Mind-based Strategies

This post is all about using powerful mind-based strategies to boost your resilience and enhance your sense of wellness. In my last blog post I stepped you through how to create your own recipe for success and happiness that grows from a base of action-based strategies. Your recipe included actions that enhance physical and mental strength such as meditation, exercise, socialising, nutrition and sleep among others. Today we’re adding to your mix with powerful mind-based strategies!

Click here to read my last blog post “Recipe for Success and Happiness: getting the mix right!”

When you have a solid routine of action-based strategies enhancing your resilience, you’ll be ready to make effective use of mind-based strategies as well (the psychological jargon is ‘cognitive strategies’). These tend to be a little bit trickier than the action-based strategies because they deal with things we can’t see, like our thoughts, feelings and attitudes. But mind-based strategies can be incredibly powerful so they are definitely worth practising.

When you combine helpful actions with powerful mind-based strategies, you’ll create a deep sense of wellness and inner strength. You’ll be better equipped to manage stresses and will be able to bounce back more quickly when life throws those curve balls. As a result, you’ll know what it is to experience success more often and your satisfaction and happiness will soar. BUT the key point is that you need to PRACTISE them. All of them. Repeatedly. Don’t give up. New habits can take weeks to gel, so stick at it!

Mind-based Strategies

1. Keep a bagful of helpful questions handy – “I ask myself …”

Am I using black and white thinking? Where’s the grey?
Am I exaggerating the situation?
What does this situation look like from other perspectives?
Will this matter in 5 years time?
What’s the worst thing that could happen?
Am I filtering out the positives / negatives?
Am I really to blame? Is it my responsibility to fix?
Is this label / judgement helpful?
Am I jumping to conclusions?
Where is the evidence that what I’m thinking is true?
Am I assuming I know what the other person is thinking / feeling?
Are my expectations realistic?
Am I focusing on things outside my control?
What would my older wiser self advise me to do?

2. Work towards goals – long-term, medium-term and short-term

Break them up into little steps and focus on one little step at a time. A personal example of mine was when I registered for “Chicks in the Sticks”, a 3 hour women’s only enduro mountain bike event. I had months to prepare myself physically and psychologically which was a good thing because I’d never been in a bike race before and was terrified at the idea! I broke my goal down into smaller goals such as joining regular group rides, developing a training plan with increasing ride lengths and levels of difficulty, and having some coaching sessions.

3. Don’t give up when things don’t go as expected

Use a problem-solving technique to brainstorm ideas (even the crazy ones!), evaluate your options, choose one option, implement it, review how it’s going, and repeat this process as often as necessary.

4. Give yourself words of affirmation, reminders that you are ok

Many of us talk down to ourselves in critical ways, we tend to notice our shortcomings and weaknesses, but there’s a whole lot more to ourselves that needs some attention too! For example, tell yourself “You did great!”, “You are enough”, “Wow you’re getting stronger all the time!”

5. Gather a store of mantras, statements, quotes or ways of being that you intentionally choose to live by

You can collect them from songs, poems, books and social media in addition to listening to your own inner wisdom. Write them on sticky notes, in a journal or diary, print out visual reminders to stick around your home or workplace, or even use them as screen savers and wallpapers on your electronic devices. Some examples include “Just do it”, “One drop raises the ocean”, “Keep it simple”, “Just breathe”, “Stand tall”.

6. Get yourself a playlist of mentors and role models

They might be people you know and admire personally, or they could be people you’ve read about, or even characters from movies or books. When you find yourself feeling anxious or angry, ask yourself “What would [insert name of someone you admire] say or do in this situation?” One of the tracks on my personal playlist is a mountain bike coach I went to a couple of years ago. I sometimes hear his voice when I’m riding technical terrain on my bike “Get down low. Lower!”, and “Look up. Higher!” These words have been invaluable as I’ve learned to manage my fears about riding.

7. At any time you can call upon 5 seconds of courage

That’s all it takes to pick up the phone, make an assertive statement, click on a button or walk away from a situation. Think what YOU could do in YOUR five seconds of courage!

8. Develop a mindful approach to living

Notice more of your inner world and the subtleties of the world around you. Really get to know yourself, your patterns, thoughts, reactions. With this powerful knowledge you can then make conscious choices to do things differently, or the same. You’ll be in charge of your responses instead of the other way around.

9. Visualise how you would like things to be

Picture yourself doing something you want to achieve, or being the sort of person you’d like to be. Visualisation can be used for relaxation (eg visualise yourself lying on the beach, your stresses trickling away into the sand beneath you) or to help you progress towards a goal (eg visualise yourself speaking in front of an audience, feeling confident, upright posture, smiling, relaxed). When I’m feeling nervous about riding my bike on a particular section of track, I stop for a few moments and picture myself riding it the way I want it to go, as if I’m watching a short video of myself successfully negotiating that section. It truly is a powerful mind-based strategy and one you can use in every area of your life.

Free printable to keep your powerful mind-based strategies in play!

So there you have it – some really powerful mind-based strategies to throw into the mix. And to help you keep your strategies in play, I’ve created a free printable for you. “I ask myself …” is a beautiful keepsake of the helpful questions listed above. You can download it for free from my website, ready to print and display. This will be a valuable tool to keep your powerful mind-based strategies present everyday.

Each month you’ll have access to a new FREE PRINTABLE on my website that will guide you on your journey of wellness. To make sure you don’t miss out, sign up for my email “Grounded Inspiration”. You’ll be the first to hear about my latest offers, news and inspirations. When you sign up, you’ll also have EXCLUSIVE ACCESS to a mini-workbook “Success & Happiness”, a unique guide to creating your own recipe for happiness using action-based strategies that beautifully compliments my last blog post.

7 Step Action Plan to Conquer Scary Stuff (Part 2)

In Part 1 I explained how I used a 7 Step Action Plan to conquer an irrational fear I had about riding “the scary corner” on my mountain bike. While everybody else seemed to effortlessly glide round the corner at speed and then over or around the craggy rocks as they exited on an uphill slope, I’d turn to hike-a-bike mode. I had previously ridden this corner, but somehow the fear escalated and made me feel very small and incapable.

The Scary Corner is quite photogenic! It really doesn’t look so scary here!

The same 7 Step Action Plan that I used to conquer my fear on “the scary corner” can be applied to other scenarios in ordinary everyday life. Here’s how…..

First of all, what is it that’s got your heart pumping, your mind racing and your stomach churning? Maybe going to a meeting or party where you’re not sure if you know anyone? Going in a lift? Making a phone call that you’ve been dreading? Or something else? Let’s apply the 7 Step Action Plan to your situation:

Walk it through

Think it through calmly. Maybe talk it through with someone. Stay rational, logical and reasonable.

“Is anything missing?”

Are there skills or equipment that will help you be successful? For example, learn how to make small talk, have a dot point list in front of you, play music through your headphones.

Make modifications – physical and / or psychological

Would it help to ask a friend to accompany you, place your chair near the exit, or use the phone on speaker so your hands are free?

Identify your focus

Refocus your attention on what you want to happen, where you want to go, what you want to say, how you want to feel. The scary thoughts or feelings will keep popping up, but don’t give them the attention they are seeking. Keep refocusing.

Practise your exit

Have an exit plan. If things get too much, what will you say, what will you do, where will you go? Knowing there’s a safe and valid way out brings a greater sense of ease and improves your rate of success.

Make your entrance!

This is where you just do it. Every thing’s in place. You have a plan. Trust it. Trust yourself. What’s the worst that could happen now?

Celebrate your growth

Your reward for stepping up to the challenge my be felt internally with a surge of relief or confidence. Or perhaps you’d like to reward yourself in another way.

Remember, everyone feels nervous about something at least some of the time. It’s a normal mechanism designed to keep us safe, but if it’s keeping you small, then it’s time to do something about it. If your nervousness is impacting heavily on your functioning or contributing to ill-health, you can seek support from your GP to access counselling. Counselling is a bit like having a coach provide step-by-step guidelines and support as you learn new skills to achieve your goals.