Time Management: Stay sane when time is your enemy

Juggling the many roles and responsibilities we have can be a constant source of both satisfaction and despair. I talk to women every week about challenges like time management, and wanted to share some of the ideas that I’ve collected on how to stay sane when time seems to be your enemy.

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TIME! We never seem to have enough of it, we’re always fighting it, and it’s invisible! It seems to slip through our fingers without care. It’s like an elusive double agent, tempting us with tantalising pleasures, and then it’s gone, leaving us with nothing but a pile of to-do’s and deadlines in its wake. And if we’re honest with ourselves, we’ll always find something to fill in a space that’s left when we are more efficient with our time – there’ll never be enough of it!

Time Management is a real thing!

Managing the time we have available to us is a learned skill and one that we can continually refine as our needs, activities and priorities change. There are a lot of self-help books on this topic, but honestly, who has the time to read them! Assuming you’re in the same boat as me, I’ve short-listed some key time management strategies and helpful mindsets that I’ve collected over the years.

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Time management strategies to stay sane when it feels like time is your enemy

1. Time is a commodity we exchange for something else

Time is a precious commodity that I give in exchange for something else. It’s a transaction; a business deal between myself and the universe. If I spend lots of money on luxury items, eating out, holidays and new clothes, I may not (ummm ….. actually I won’t) have enough left over for the basic household bills like groceries, fuel for the car, and electricity. Time is like money – think about how you can spend it wisely!

2. We have a choice

We have choices about how we spend our time, in the same way that we have choices about spending our money. What choices are you making?

3. Get your priorities straight

Time Management Matrix
Stephen Covey’s Time Management Matrix

With so many different things competing for our time and energy, we are constantly needing to prioritise. And I mean constantly! It’s an ongoing process. Everyday – prioritise. Every hour – prioritise. Every minute – prioritise. Every moment – prioritise. It’s a valuable skill – the more practise you get, the better you’ll become at getting your priorities straight.

If you have trouble identifying what’s most important and what’s most urgent, invest just a few minutes of your time reading about Stephen Covey’s Time Management Matrix here

4. Time is precious

Time can never be refunded once it’s spent. Thinking of time as precious gift to be treasured and used wisely can help us to make carefully considered choices about how we are using it.

5. What are your time vampires?

What is it that sucks the time out of your day? Where does your time go? Are you okay about this?

6. Record your actions for a day, or longer!

I’ve found this really helpful at times. You can make a note in your diary or notepad of how you are spending your day. Note down the time and what task or activity you are working on, and what time you finished. Or you could break your diary into 10 or 15 minute time blocks and make a note of what you are doing at every time interval. It only takes a teeny bit of time to do this, but the investment is well worthwhile! These actions can highlight where our time goes, and keeps us more accountable to our goals.

7. Ask yourself “What am I doing now?”

This precious moment is all we have. How are you spending your energy and time right now, in this precious moment?

8. Don’t make excuses

It’s easy to blame other people and situations for our poverty of time. Do a thorough audit and be honest with yourself. What can you take responsibility for? What change can you make?

9. Avoid distractions

Is distraction an issue for you?

  • Set a timer to go off at regular intervals to remind you to refocus your attention
  • Switch off your wi-fi
  • Close your door
  • Turn off your phone
  • Put a “Do Not Disturb” sign on your office
  • Reward yourself when you’ve completed tasks

. whatever you need, just do it. Make it as easy as possible to keep your attention laser-focused.

Let's sum up!

Make friends with the time you have!

  • Time is a commodity – spend it wisely!
  • You choose moment to moment how you spend you time
  • Get your priorities straight – is it important / urgent?
  • Time is precious
  • What are your time vampires?
  • Record how you spend your time
  • Ask yourself “What am I doing now?”
  • Don’t make excuses
  • Avoid distractions

I’d love to hear any other time management strategies you use to stay sane when it feels like time is your enemy. Leave your comment below, send me a message, or head on over to my Facebook!

Discovering mountain biking as life’s ultimate parallel universe in her middle age, Daisy Spoke aka Kathryn Walton logoKathryn Walton shares information and reflections in Daisy Spoke that connect, inspire and self-empower women to make healthy choices for themselves. She integrates her love of physical exercise, family, nature, gardening and creative arts with her professional background in mental health social work to facilitate change with individuals, groups and communities of women who are committed to living life to the full. 

 

INSPIRE Mentoring Programs for Women

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INSPIRE combines the warmth, reflection and connection of Condamine Assist’s much-loved retreat days with the essential elements of a skills training program to provide you with support and guidance as you journey towards your professional or personal goals.

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FREE start-up sessions are being offered for a limited time. Find out how INSPIRE Group and Individual Mentoring Programs for Women can guide and support you as you work towards change or growth in your work or personal life. Contact Kathryn (kwalton@condamineassist.com.au) to arrange a FREE 45 minute start-up session for yourself or a small group of friends. 

INSPIRE will commence in August 2016 with the launch of the foundation group “INSPIRE: Now has the power!”

INSPIRE: Now has the power! will:
• Bring clarity to your professional and personal goals
• Empower you to bring your goals into reality
• Create a safe space for you to explore your inner world of thought
• Support you as you develop a deeper awareness of the power of your own thought
• Challenge the mind habits that get in the way of achieving your goals
• Provide a stepping stone into your future by focusing on the power of ‘now’
• Engage with your inner inspiration and empowerment
• Connect you with other women who are stepping into their power of ‘now’

What format and structure does INSPIRE use?

When you participate in INSPIRE, you will have access to 4 x 90 minute face-to-face structured sessions with a small group of women held fortnightly in Warwick and facilitated by Kathryn Walton. A group using SKYPE may be offered in the near future as an alternative for women unable to access face-to-face sessions – please email Kathryn if this interests you! (kwalton@condamineassist.com.au)

You will be provided with inspiring and enlightening pre-session preparation material so that you get the most out of the face-to-face sessions.

Your post-session reflections and action-based tasks will bring your goals closer to your reality.

A private online discussion group will be available to you and other members of your group program so that you can keep the conversations and inspiration rolling along between sessions.

You will have access to individual online support with your facilitator, Kathryn Walton, for the duration of the program.

What investment do I need to make?

The time and energy you commit to INSPIRE: Now has the power! is in itself an empowering investment in yourself and your future. Your commitment includes 6 hours of face-to-face mentoring, pre-session preparation, post-session activities, and private group and individual online support over a 2 month period. And what an amazing investment that will be in your personal and work life as you literally begin living the reality of your goals! 

To celebrate the launch of INSPIRE, a special rate is being offered. Your financial commitment to this inaugural program is only $290. This is a unique opportunity to engage in an inspiring and empowering program that is valued at over $490. (And an added bonus is that you may be able to claim professional development points for work-related mentoring, as well as claim expenses against your income for tax purposes – check with your employer, association and / or tax accountant).

If you have a keen commitment to ongoing growth and development you may choose to follow up with the subsequent program INSPIRE: Into the future! which will take you further on your journey of exploration, resilience-building, sustainability and inspiration.

How does individual mentoring work?

Individual mentoring is available as an alternative to the group programs. Individual programs are uniquely tailored to meet your particular need. A regular commitment to face-to-face sessions, pre-session preparation, post-session activities and online interaction will maximise the benefits for you over a minimum period of 2 months.

How do I find out more, sign up for a free start-up session for myself or a small group of friends, or register my interest?

If any of the above information sparks your interest, send Kathryn an email kwalton@condamineassist.com.au or phone 07-46670171.

Remember that limited free start-up sessions are available to give you and / or a small group of your friends a taste of INSPIRE before making a full commitment. I’d love to hear from you. Please share this information among your friends and colleagues who may be interested in this opportunity.

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